Resources for faculty & instructors
Resources for faculty & instructors
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Resources for faculty and instructors
This page contains relevant information about Workday Student for any faculty member or instructor who teaches courses at UBC.
What's on this page
How and when will I be onboarded to Workday Student?
What do I need to know?
Faculty and instructors are a key impacted stakeholder group and although the tasks performed in Workday Student by this group are somewhat limited, they are critical to the student academic journey at UBC.
Faculty and instructors will have access to Workday Student after Launch 2 based on instructor names being assigned to course sections. No action is required in Workday Student by faculty and instructors until after student registration begins in June 2024 for their upcoming course sections the 2024-2025 academic year.
Please note - there is no change to access to or functions in Canvas (e.g., creating course content, communicating with students or grade book entries). Features of the Faculty Service Centre (FSC) are captured in solutions using Workday and Appian BPMS (Business Process Management System). Instructors will continue to use the FSC for grade entry, class lists, and email communication to students for their course sections related to 2023 Winter and 2024 Summer sessions.
How and when will I be onboarded to Workday Student?
Faculty and instructors will be onboarded to Workday Student in line with the UBC academic cycle activities. Familiarize yourself with the timelines below.
Additional Resources
Information on how to get support.
The following videos highlight functional areas most relevant to faculty and other course instructors. Note, these videos are snippets from Workday Student 101 sessions.
Functional Area Overview
Approx 2 min
Assessment Outcomes
Approx 3 min
Registration
Approx 2 min
Learner Management
Approx 2 min
FAQs
IRP Student will include system and process renewal for undergraduate admissions, curriculum management, student record and registration management, student financials (fees) and learner financial support. For more detailed information on the program scope, please visit here.
Workday Student is the name of UBC’s renewed, reliable, and secure student information system. Workday, a cloud-based platform, will be the anchor of the system along with additional applications. Workday Student will be replacing UBC's current student information system to transition to a modern educational experience. This will serve as a foundation to support UBC’s academic mission, both today and into the future. UBC will evolve beyond this initial foundation solution as new functionality continues to be released in Workday that can take the place of other components of the current ecosystem.
Current and future students, faculty and other course instructors, student administrators (e.g. enrolment services advisors, faculty advisors, graduate program coordinators), curriculum administrators, financial administrators and UBC system administrators.
The implementation of Workday Student will require some major changes to existing applications at UBC. IRP Student looked at 427 Applications in total, of which 156 (UBC wider Ecosystem Application ) & 46 (SIS Core & SIS Ecosystem Applications) are believed to in scope for Ecosystem Delivery & Solution Delivery consideration. The team is responsible for working with application owners throughout the University community to determine if and how these 153 applications (and any others that are subsequently identified) will fit into the overall student ecosystem.
Each application will be assigned one of the following “dispositions”:
- Retrofit - the legacy application or system requires updates to function within the new ecosystem.
- Integration - a common service subscription or bespoke API build is needed to enable the exchange of data between the application and Workday.
- Sunset - there are two different types of Sunset dispositions:
• Convert Legacy Data: the application is retired because Workday and/or other application(s) will provide its functionality, and the data will be converted from the application into Workday.
• Discard Legacy Data: the application is retired because Workday and/or other application(s) will provide its functionality, and none of the data in the application will be converted into Workday. - No Change - there is no technical change, but data changes may be required due to new terminology, approved by UBC, and used in Workday. An example of this is CWL Authentication Service
Inventory can be found on this page.
In 2022, the IRP Student team engaged the community in sessions that captured processes that are currently working well, and inquired on what pain points exist within the existing system. Two design consultation sessions were held to collect input from faculties on grade entry design; every faculty was asked to nominate representatives to participate. As a result of these engagement sessions, we gathered feedback to inform the final build of the solutions that will be integrated with Workday Student.
Last updated: January 22, 2024